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Privacy policy

Privacy policy

This privacy policy is intended to inform users of this website about the type, scope and purpose of the collection and use of personal data by the website operator D.O.G. GmbH. Definitions of the terms used (e.g. “personal data” or “processing”) can be found in Art. 4 GDPR.

The controller responsible for data processing

D.O.G. Dokumentation ohne Grenzen GmbH
Neue Ramtelstr. 12
71229 Leonberg
Germany

External Data Protection Officer

connexo GmbH
Postfach 1213
71294 Heimsheim
Germany

Email: dsb@dsbbw.de
Website: https://www.dsbbw.de/

Transfer of data to third parties

Your personal data will not be transferred to third parties for purposes other than those listed below:
Insofar as this is required under Art. 6 para. 1 (b) GDPR for the performance of your order, and you have provided us with your work address, correspondence may be conducted with your employer.
The data passed on may only be used by the third party for the stated purposes.

Rights of data subjects

You have the right:
  • in accordance with Art. 7 para. 3 GDPR to withdraw your consent to us at any time. As a result, we may no longer continue the data processing that was based on this consent in the future;
  • to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;
  • in accordance with Art. 16 GDPR to immediately request the rectification of incorrect or incomplete personal data stored by us;
  • to request the erasure of your personal data stored by us in accordance with Art. 17 GDPR, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims;
  • in accordance with Art. 18 GDPR to demand the restriction of the processing of your personal data if you dispute the accuracy of the data, the processing is unlawful, but you do not consent to its deletion and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have lodged an objection to the processing in accordance with Art. 21 GDPR;
  • in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request its transmission to another controller; and
  • to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our registered office for this purpose.

For how long will your data be stored?

We process and store your personal data for as long as you are authorized to represent the respective legal entity to us. If the data is no longer required for the fulfillment of contractual or legal obligations, it is regularly deleted, unless its – temporary – further processing is necessary for the following purposes:

  • Fulfillment of retention periods for commercial and tax reasons including those specified in the German Commercial Code and the German Fiscal Code. The retention and documentation periods specified there are two to ten years.
  • Retention of evidence within the scope of the statute of limitations. According to Sections 195 et seq. of the German Civil Code (BGB), these limitation periods can be up to 30 years, whereby the regular limitation period is three years.

Deletion of data

Unless your request conflicts with a legal obligation to retain data (e.g. data retention), you have the right to have your data deleted. Data stored by us will be deleted if it is no longer required for its intended purpose and no statutory retention periods apply. If deletion cannot be carried out because the data is required for permissible legal purposes, data processing will be restricted. In this case, the data will be blocked and not processed for other purposes.

The data we collect when you visit our website

If you do not register on our website, we collect the following data, which is transmitted to our servers by your browser

  • IP address
  • Date and time of access
  • Browser used
  • Operating system used

We will not pass on this data to third parties

Special functions of the website

Our website offers you various functions that collect, process and store personal data when you use them. Below we explain what happens to this data:

We use the following Google services that process personal data:
Google Analytics, Google Ads.

You can find the applicable privacy clauses here: Google privacy

Contact form

What personal data is collected and to what extent is it processed?

The data you enter in our contact forms, which you have entered in the input mask of the contact form

Duration of storage

After your inquiry has been processed, the data collected will be deleted immediately, provided that no statutory retention periods apply.

Purpose of data processing

We will only use the data collected via our contact form or our contact forms to process the specific contact request received via the contact form. Please note that we may also send you emails to the address provided in order to fulfill your contact request. This is to ensure that you receive confirmation from us that your request has been forwarded to us correctly. However, we are not obliged to send this confirmation email and it is intended for your information only.

Legal basis for the processing of personal data

Art. 6 para. 1 (a) GDPR (consent by clear affirmative action or conduct).

Requirement to provide personal data

The use of the contact forms is voluntary and is neither contractually nor legally required. You are not obliged to contact us via the contact form but can also use the other contact options provided on our website. If you wish to use our contact form, you must complete the fields marked as mandatory. If you do not complete the required information on the contact form, you will either be unable to send the request or we will unfortunately be unable to process your request.

Withdrawal of consent and deletion of data options

The withdrawal of consent and deletion of data options are based on the general regulations on the right of withdrawal of consent and deletion under data protection law described below in this privacy policy.

Use of cookies

To make visiting our website attractive and to enable the use of certain functions, we use cookies on various pages. These are small text files that are stored on your terminal device. Some of the cookies we use are deleted again at the end of the browser session, i.e. after you close your browser (session cookies). Other cookies remain on your terminal device and enable us to recognize your browser the next time you visit our website (persistent cookies). You can set your browser to inform you about the setting of cookies and decide individually whether to accept them, reject them in certain cases, or in general. If you do not agree with our use of cookies, you have the option of amending your settings accordingly via the cookie banner. If you do not accept cookies, the functionality of our website may be restricted.

Web analysis using Matomo (formerly Piwik)

Scope of the processing of personal data

We use the “Matomo” software (www.matomo.org) on this website, a service provided by InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand. The software sets a cookie (a text file) in your browser that allows your browser to be recognized. If you access subpages of our website, the following data is stored:

  • The user’s IP address, shortened by the last two bytes (anonymized)
  • The subpage accessed and the time of access
  • The page from which the user accessed our website (referrer)
  • Which browser with which plugins, which operating system and which screen resolution is used
  • The time spent on the website
  • The pages that are accessed from the subpage accessed

The data collected by Matomo is stored on our own servers. It is not passed on to third parties

Legal basis

The legal basis on which we process personal data using Matomo is Article 6 para. 1 (f) GDPR.

Purpose of data processing

We need the data to analyze the surfing behavior of users and to obtain information about their use of the individual components of the website. This enables us to continuously optimize the website and make it more user-friendly. Our legitimate interest pursuant to Art. 6 para. 1 (f) GDPR lies in these purposes. By anonymizing the IP address, we take into account the user’s interest in the protection of personal data. The data is never used to personally identify the user of the website and is not merged with other data.

Duration of storage:

The data is deleted when it is no longer required for our purposes.

Option to object

You can object to the recording of data in the manner described above in three different ways:

  1. You can completely prevent the storage of cookies in your browser. However, this may mean that you will no longer be able to use certain functions on our website that require identification (shopping cart, orders, personal settings, etc.)
  2. You can activate the “Do-not-track” setting in your browser. Our Matomo system is configured to respect this setting.
  3. You can create what is called an opt-out cookie that is valid for two years with the click of a mouse below. As a result, Matomo will not register your further visits. Please note, however, that the opt-out cookie will be deleted if you delete all cookies.

Server log files

Information that your browser automatically transmits to us is automatically collected and stored by D.O.G. GmbH in server log files. This information includes your browser type and version, operating system used, referrer URL, host name of the accessing computer and the time of the server request.

Right to object

If your personal data is processed on the basis of legitimate interests pursuant to Art. 6 para. 1 (f) GDPR, you have the right to object to the processing of your personal data pursuant to Art. 21 GDPR, provided that there are reasons for this arising from your particular situation. If you would like to exercise your right to object, please contact us directly using the contact details in our legal notice.

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